Directors Minutes May 29th, 2021

Directors Minutes May 29th, 2021

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Minutes of a meeting of the directors of SIRRA held Saturday, May 29, 2021

Present:  David Osborne, President and Secretary, Ron Hall, Treasurer, Mairead Boland, Jeanne Crerar, Helen Wale, Serban Craioveanu

Regrets:  Michel Chiasson

1.  The meeting was called to order and the President welcomed everyone and thanked them for attending.  A quorum was noted.  Our presence on the unceded traditional territory of the Coast Salish peoples was acknowledged with thanks.

The recent passing of Harvey Janszen was acknowledged.  Harvey assisted us with the website and was otherwise a good friend.  Mairead will prepare and circulate a card for his family to be signed by all directors.

2.  The agenda was approved as circulated.

3.  The minutes of March 27, 2021 were approved by consensus as circulated.

4.  Business arising:

a.  Mairead reported that work on the new website continues with Tyler Stolting.  Expected that once updates to Drupal are installed, it will go live in the next week or so.  Discussion of future website maintenance.  Mairead thinks she can upload the necessary documents.  Tyler may be available for technical help.  Mairead will forward a link so directors can review once again.

b.  MOTION by Mairead, seconded by Ron, that  SIRRA Simplify the fee structure by removing the penalty for paying by cheque or cash. There are very few who do this now and paying in a cheque can be done online.The fees would continue to be $10 for 1 year and $20 for 3 years, regardless of payment method.  Carried by email and confirmed here.

c.  MOTION by Mairead, seconded by Ron, that in a promotion the first 5 new membership applications received will receive 3-year membership free (sponsored by Rob Alloway) and subsequent new membership applications will receive 1-year membership free (sponsored by SIRRA).

Carried.  Mairead and Ron to implement as soon as practicable.

5.  Ron reported that there have been few transactions since his last treasurer’s report and our finances remain healthy.  He continues to work on confirming signing authority at the credit union.

6.  Discussion of member surveys ensued.  It is decided to implement a survey of our members relating to the operations of the Islands Trust, and particularly the proposed transfer of authority over tree cutting on private land from the province to the Trust.  Helen notes that it is important to make sure our local trustees are informed and consulted.  We will start with the draft survey prepared and circulated by David some months ago in relation to the hydrophone controversy at 200 Cliffside Road.

7. Other business:

a.  Discussion of planning for the 2021 AGM.  Decided that we will hold it in September along with the next directors’ meeting.  Ron will approach our local trustees to ask if they would make a presentation to which the members will be invited.

b.  Discussion of recruiting new directors, to replace Michel and add to the board.  Ron will approach Rob Alloway and ‘Bobby’, a new resident.  All directors to think about other possible candidates to approach.

8.  Meeting adjourned.  Next meeting in September to be arranged.