Minutes of a meeting of the Directors of SIRRA Tuesday, April 28, 2020 (by Zoom)

Present (by ZOOM): Michel Chiasson (President), Mairead Boland (Vice-President), Ron Hall (Treasurer), David Osborne (Secretary), Helen Wale, Jeanne Crerar, Colin Curwen 1. Michel called the meeting to order at 1:00 PM, welcomed everyone and appointed David as Chair. David agreed to take and circulate these minutes. He declared a quorum present. 2. The agenda was approved as circulated. 3. The minutes of January 25, 2020 were approved as circulated. Mairead to ask Harvey to post to the Web site. 4. a. The email MOTION of January 30th, moved by David, seconded by Michel, that the Board approve up to $500.00 to be set aside for necessary work and updates to the Web site, and carried,was ratified. b. Ron reported that a good site approved by Sharon S. For the memorial for Bill S. Has been found near the 'Group of 30' on the water side and a plaque has been ordered. MOTION by Ron, seconded by Michel, that the Board increase the contribution of SIRRA from $150.00 to $250.00. Carried. c. Helen, Michel and Ron reported on meetings with Adam Olsen, our MLA. He listened to concerns about various Island matters. There was discussion of the unsatisfactory response from the office of the Provincial Auditor for review of the Islands Trust budgeting processes. Mairead to follow up. d. Ron reported that the grant to Saturna Singers of $250.00 has been made. e. Mairead and Colin reported that work by Tyler Stolting and others on the new Web site is nearly complete for review by the directors. They will arrange for same shortly, and then it can 'go live'. The $500.00 allocated (above) has mostly been spent. Discussion of whether to post a statement from SIRRA about the impact of CoVid19 on the Island. The draft statement was edited and is to be posted on the Web site, Facebook and the SIRRA list serve. It will, as a matter of courtesy, be delivered to Saturna Community Club Board and SIFPS Board first. 5. Ron delivered a brief report as Treasurer: Since July, 2019 income has been $816.00, Expenditures total $1545.00, and there is a reserve of $1000.00 for approved expenses including the $500.00 for the Web and $250.00 for the web services provided by Harvey Janzen. The current balance in the account is $7038.00. Ron said he will continue as a director and Treasurer for the time being, but reserves the right to resign since his final term was due to end in May, 2020. He will begin the transition to Mairead and Colin sharing the duties of Treasurer. 6. a. David and Mairead disclosed that they have both been appointed as Commissioners of the local Parks and Recreation Commission for 2020. b. MOTION: Moved by David, seconded by Mairead that the 2020 AGM for SIRRA which would usually be held at the Recreation Centre at the beginning of June, 2020, be deferred indefinitely at the discretion of the Board and subject to Provincial laws in light of the current CoVid19 concerns. Carried. Ron pointed out that deferral can extend to March 31, 2021 with a letter to the Registrar of Societies. David will investigate further and confirm. David will post a notice on the SIRRA list serve about this. Ron suggest that Serban C. May be interested in joining the Board. David will ask him. c. General agreement that the list serve should not be 'moderated'. David will post a message on the list serve asking that people follow the guidelines and remember that it is just a medium and SIRRA does not moderate nor endorse the content and opinions expressed.