SIPOA Directors' Meeting April 7, 2013 

SATURNA ISLAND PROPERTY OWNERS ASSOCIATION
DIRECTORS' MEETING
DATE HELD: Sunday, April 7, 2013
LOCATION: Home of Bill Schermbrucker
Saturna, British Columbia
Board Members Present: Bill Schermbrucker, Eva Hage, Ron Hall, Ron Monk
Regrets: Michael Fry, Susie Washington-Smyth, Valerie McMillan, Susan Jamieson-
McLarnon
Meeting was called to order at 12:20pm
1. Approval of Agenda: The agenda was approved with the addition of the Treasurer's
Report to item 2.
2. Approval of November 11, 2012 minutes: minutes were approved as corrected
(addition of Ron Hall in attendance and correction of date in the footer).
2. a. Treasurer's Report: Ron Hall reviewed the financial report. He noted that the
bank is now applying charges as for a business. He is following up on this.
Membership at end of February is 217, with 35 yet to pay.
Motion: Ron Hall moved approval of his report. Second: Eva Hage. Carried.
3. Harris Road Update: In January Bill was in contact with Jonnell Errwin regarding
their previous discussions. She indicated that the person to deal with is now Ryan Spillett.
Bill has contacted him. Last week Mr. Spillett called back stating that they may have a
potential solution which would be acceptable to Saturna islanders and that he would send
Bill the information upon return to his office. So far there has been no word. Bill will
circulate a response when it arrives.
4. Ferries: SIPOA/Saturna Works: A group (Bill Schermbruker, Eva Hage, Ron Hall,
Susie Washington Smyth and Paul Brent) met with each of the provincial candidates and
presented their ferries background information as well as the "short link" proposal. The
members felt these meetings were useful on a variety of fronts, not least of which was
the experience of the candidates in travelling to Saturna. The short link proposal has
SIPOA Directors' Meeting April 7, 2013 2
been submitted to the Ministry by Mayne Island. Ron will check with them to see if they
have received any response.
Next week Paul Brent, Ron and Eva will be meeting with Maureen Carigianis to discuss the
issues further.
5. Ferries Survey: There was a strong feeling from respondents that the ferries should
be considered as part of the highway transportation system. Special thanks to Susan
Jamieson McLarnon for compiling the questionnaire.
6. Economic Development: The Saturna Island Marine Research and Education Society
(SIMRES) project is the biggest spin-off from the Economic Development meetings. It
was also noted that the Economic Development committee is renting half the Dockside
Realty office for Saturna Works. Funding is from a CRD grant as well as a donation from
Gordon Simon.
7. Saturna Exchange: Susan Jamieson McLarnon followed up on the plan to check out
the Saltspring Island exchange system discussed at the November meeting. For Saturna a
plan has been developed for each organization to have one representative who can post
information relating to island events . The intent is for this site to be separate from the
SIPOA website with a link to Island Events. Also being planned is a Saturna Exchange link
for posting goods and services...more information will be provided as it becomes available.
Subscribers will be given registration information and they can choose what events and
information they wish to receive through their email.
8. Membership: Discussion at the November meeting related to changing the
membership criteria to be more inclusive of residents who do not own property. There was
agreement with the concept of inclusiveness. The focus of the SIPOA mission should be
reviewed prior to taking this item to the AGM in June. Bill will check the documents of
incorporation for exact wording and if a change is necessary to achieve this goal he will
send out draft wording to the board for consideration.
Fees: Ron has sent out current renewal notices so there is no change at present. This
item will be brought to the AGM with a recommendation for an increase. Ron suggested
for the new year if fees are paid by the end of February 2014 the fee would remain at
$10 per year; after that the new fee should apply ($12 per year).
At present Valerie McMillan is working with Ron as Membership Secretary, focussing on
membership renewals. Ron will see if she is willing to take on Marketing as well.
Alternatively, the new board could invite a member to take on the Marketing role.
SIPOA Directors' Meeting April 7, 2013 3
9. Medical Services Funding: Ron Monk has been working on connections within
government but with the election coming up there is nothing new to report. Bill will
explore if there is any interest in reviving the joint committee (SIPOA, SIFPS and the
community club) to continue working on this item. The funding issues relate to the medical
clinic as well as improved funding for the ambulance service. Bill will send an email to
Bernie Ziegler, president of SIFPS, requesting that further attempts be launched to
explore linking SIR as a satellite of Mayne Island's BC Ambulance service. Concerns were
expressed regarding the amount of "on call" time shared by the small complement of SIR
volunteers with no recompense.
10. AGM June 22, 2013
Speaker: Art Chambers
Election of Directors: Susan Jamieson McLarnon has noted that when electing directors it
would be helpful to state where current members are in regard to their eligibility to stand
for re-election. The constitution states that board members may serve for "2 consecutive
terms" so the list of nominees should list the term start dates of current members.
Based on her notes the following members are still within their elected terms: Bill
Schermbrucker, Ron Monk and Michael Fry.
Susan Jamieson McLarnon will be leaving the board. Aleah Johnson has agreed to stand
for election to SIPOA. While reviewing the constitution Bill will also check the allowable
number of members for the SIPOA board.
11. Lamb BBQ: Is there a purpose in having SIPOA at the event? Many of the
attendees are from off island which may not have much relevance to them. This will be
discussed further at the AGM.
12. Other business: There was no further business.
13. Next Meeting: to be announced once Bill has the information emailed out.
14. Adjournment: The meeting adjourned at 1:35 pm.