Approved Minutes of SIRRA Directors Meeting, July 4, 2015 1

Saturna Island Ratepayers and Residents Association
Directors Meeting
July 4, 2015
Directors Present: Val McMillan, Ingrid Gaines, Ron Hall, Michael Fry, Ryan Dentry, Ron Hall. Also present was Bill Schermbrucker, previous director.
Regrets: Dian Johnstone, Joan Hoskinson, Jeanne Crerar
1. Call to order @10:07 am by Val McMillan. Quorum was confirmed with 6 directors present.
2. Approval of the Agenda
Motion to approve the agenda by Ingrid . Carried
3. Minutes of March 7, 2015
Motion to approve March 7 minutes by Ingrid Carried
4. Business Arising
Committee Reports: Jeanne Crerar was not able to attend but sent a report on Health Committee (attached)
Membership - Four new members have joined now that residents are eligible. Highlights of the new membership policy approved at the SIRRA AGM were reviewed.
5. New Business:
5. A. Roles of Executive:
President: At the AGM Val had agreed to continue on the board. Last year she was Vice President but is not able to take on the role of President due to other planned commitments. There was discussion of importance of having an identified leader and suggestion that if/when that person is not available to consider rotating chair. Val will speak with Dian Johnstone.
Vice President: motion to appoint Val McMillan. She agreed. Carried
Treasurer: motion to appoint Ron Hall. He agreed. Carried
Corresponding Secretary: motion to appoint Ingrid Gaines. She agreed. Carried
Ingrid's first action will be to send a thank you to Bob Fitzgerald for speaking at the SIRRA AGM.
5. B Committee Chairs
Membership: Val will chair. Ryan agreed to take on responsibility for the information packages to new residents. There was discussion of purchasing a printer so he can copy documents for the packages. Ron and Val will continue to collaborate on tracking membership renewals.
Communication: Dian will continue in this role. Positive note was made of her effective use of social media recently to raise awareness of the Lamb BBQ.
Approved Minutes of SIRRA Directors Meeting, July 4, 2015 2
Roads: Michael agreed to continue with this.
Ferries: Chair Ron: Eva Hage will report as representative of Ferry Advisory Committee. Suggestion to approach Susie Washington-Smyth to consider assisting on that.
On-line Manager: Ron Hall will chair, with Ryan assisting. This includes list serve and website management.
Health Committee Liaison: Jeanne will continue with this
Taxation and PILTS: Joan Hoskinson as chair. Eva Hage has volunteered to support and possibly Susie Washington-Smyth as she has past history in this area.
Parks Canada liaison: Ron will chair
5. C Website: Andree Fridette has requested to have her photos removed as she had contract with SIPOA but not with SIRRA. Ron will do this. He will also change the list serve name to SIRRA.
5. D Directors Resolution document from Horne and Coupar: This requires signatures of all directors: the document was circulated for signatures of those present. Other directors will be approached to sign as soon as possible.
5. E Membership Survey:
Survey Monkey worked well and reporting in graphs was effective. Bill Schermbruker volunteered to work along with Michael and Jeanne on this.
Next Meeting: September 13. Chair to be announced. Time and place of the meeting will be decided by the chair.
Meeting Adjourned at 11:08
Please note: email contact for Ryan is ryandentry@live.com
Report on Health Services - submitted by Jeanne Crerar
Notes for July 4 meeting
Operations Memorandum of Understanding discussions with Rec. Center Society resulted in a lease. Not finalized.
Medical Office Assistant position posted with some changes.
Eg. Response to island residents' need to have requests for appointments receive confirmation before the day of the appointment. People going off-island for medical needs because they can't be sure that they'll be seen on the Dr.'s or NP's days.
Education and Service
Film showing and discussion of "Away From Her" (dementia)
Hearing testing equipment on island for a two week period. Professional and volunteer presence to get islanders testing if wanted.
Better at Home program ( care for aging people in homes) investigated and underway. Provincial health initiative with some funding available.
Still a need for prescription pick-up assistance.