SIRRA Directors Meeting June 25, 2016 Approved Minutes 1

SATURNA ISLAND RATEPAYERS AND RESIDENTS ASSOCIATION (SIRRA)

DIRECTORS MEETING, JUNE 25, 2016
Bill Schermbrucker's Home
Directors Present: Joan Hoskinson, Ron Hall, Tom Johnstone, Bill Schermbrucker, Jeanne
Crerar, Susie Washington Smyth
Regrets: David Osborne, Michael Fry
1. CALL TO ORDER: JOAN HOSKINSON CALLED THE MEETING TO ORDER AT 9:05 A.M.
2. APPROVAL OF JUNE 4, 2016 MINUTES
CORRECTIONS : IN SECTION 4, JOAN HOSKINSON'S NAME IS INCORRECT AND
NEEDS TO BE CHANGED
IN SECTION 5, RON WILL LIAISE WITH THE SATURNA FERRY
ADVISORY COMMITTEE ,
Tom and Susie will be responsible for First
Nations Development and, Survey subcommittee
is Bill S./Jeanne and Michael F.
Approved as corrected.
(NOTE: JOAN WILL CONTACT BEV RE. CORRECTIONS AND WILL ASK THAT SHE POST THE
CORRECTED MINUTES ON THE LIST SERVE AND FORWARD TO HARVEY TO POST ON WEBSITE)
3. UNFINISHED BUSINESS:
ELECTION OF OFFICERS: DAVID OSBORNE WAS ACCLAIMED AS
CORRESPONDING AND CORPORATE SECRETARY. DUTIES TO BE DEFINED VIA EMAIL
OVER THE NEXT MONTH. SUSIE WASHINGTON SMYTH AGREED TO BE VICE
PRESIDENT ON THE UNDERSTANDING SHE WILL NOT BECOME PRESIDENT NEXT YEAR.
SHE WAS ACCLAIMED.
Appointment of Board Member: Because of the
late resignation of Ryan Dentry there is an opportunity to
have an additional director by appointment. It was agreed
that Susie will advertise the position on the list serve for a
week and if there are no responses she will speak to possible
candidates, in consultation with other board members.
ELECTRONIC ATTENDANCE: THERE WAS CONSENSUS BY THE DIRECTORS THAT EMAIL
CAN BE USED FOR ALL NON-FINANCIAL MATTERS AND FINANCIAL MATTERS UP TO $500. THERE IS TO
BE A 48 HOUR TURN AROUND TIME FOR RESPONSES AND IF THERE IS CONSENSUS THERE IS NO NEED
FOR A MEETING. FURTHER, IT WAS AGREED THAT “SILENCE MEANS AGREEMENT”.
IT WAS AGREED THAT SKYPE OR FACETIME CAN BE USED FOR BOARD MEETINGS TO ACCOMMODATE
BOARD MEMBERS WHO ARE NOT ON SATURNA FOR MEETINGS. THE PRESIDENT OR CHAIR WILL BE
RESPONSIBLE FOR ORGANIZING THE ELECTRONIC MEETING ARRANGEMENTS.
IT WAS AGREED THAT THE PRESIDENT WILL BE RESPONSIBLE FOR BOOKING MEETINGS AT THE REC
CENTRE AND IS ABLE TO DELEGATE THE RESPONSIBILITY TO BEV.
SIRRA Directors Meeting June 25, 2016 Approved Minutes 2
4. PRESIDENT'S REPORT: JOAN NOTED THAT EACH YEAR THERE ARE BOTH ONGOING ISSUES
AND YEARLY ISSUES. FOR EXAMPLE: MEMBERSHIP, DUES, SURVEY, COMMUNICATIONS AND
ROADS ALL ARE ONGOING ITEMS THAT THE BOARD NEEDS TO ADDRESS EACH YEAR. (NOTE: THE
BOARD DID NOT ASSIGN RESPONSIBILITIES FOR EACH OF THESE AND WILL NEED TO DO SO AT THE
SEPTEMBER MEETING).
IN TERMS OF YEARLY ISSUES, IN 2014 SIRRA FOCUSED ON TAXES. IN 2015, FERRIES WAS THE ISSUE
THE BOARD WORKED ON IN MORE DEPTH. FOR 2016 IT APPEARS THAT LOGGING ON IR7 AND PARKS
CANADA WILL BE THE TWO ITEMS THE BOARD WILL NEED TO ADDRESS. SUSIE STRESSED THE
IMPORTANCE OF BETTER COMMUNICATING ABOUT THESE YEARLY ISSUES WITH OUR MEMBERS ON
THE LIST SERVE. TOM AGREED TO DRAFT A NOTE TO MEMBERS ABOUT LOGGING AND RON HALL
SAID HE WILL DRAFT A NOTE TO MEMBERS ABOUT THE ISSUES REGARDING PARKS CANADA AND
ATTACH THE LETTERS WRITTEN BY THE PARKS LIAISON COMMITTEE AND ELIZABETH MAY TO
PARKS CANADA REGARDING THEIR RESPONSIBILITIES.
5. NEW BUSINESS:
Web management: There was consensus that Harvey Janszen be hired at
$250/year to post documents on the website. It was agreed that Joan will ask Bev to forward the
board and AGM minutes to Harvey once they are corrected.
SUSIE WILL WORK WITH DAVID AS CORRESPONDING SECRETARY TO TEACH HIM HOW TO MANAGE
AND TO POST ON THE LIST SERVE. IT WAS AGREED THAT SIRRA SHOULD HIGHLIGHT THE
MORTGAGE BURNING AND HOW SIFPS HAVE PRUDENTLY MANAGED OUR TAXES.
The next meeting will be at 10:30 a.m. On September 10, 2016 at the Rec Centre. Joan to contact
Bev to reserve the room.
6. MEETING ADJOURNED AT 10:30 AM