Minutes of a meeting of the Directors of SIRRA July 27, 2019

Present: Michel Chiasson, President, Mairead Boland, Vice-President, Ron Hall, Treasurer, David
Osborne, Secretary, Jeanne Crerar and Helen Wale.
1. The meeting was called to order by Michel at 10:35 AM. He noted a quorum present (5) and
welcomed everyone. David agreed to chair the meeting.
2. The agenda was approved as circulated with the addition of a report from Michel about Main Road's
contract under 'Other Business'.
3. The minutes of February 18, 2019 were approved as circulated.
4. The minutes of April 15, 2019 were approved as circulated.
5. Helen and Jeanne reported on progress with the brochure. They continue to work on it.
Michel agreed to confirm with Susie that when she posts on the SIRRA list serve about anything except
her work with Parks Canada Liaisson Committee, the directors ask that she is to state she does not
represent SIRRA but is expressing her own personal position.
6. David reported on the Summer activities of the Saturna Heritage Centre at the FAB and suggested
the Board be prepared to entertain a request for funding support. It was agreed that such a request must
follow the granting procedure set by the Board and disclose any conflicts of interest on the part of
directors.
David reported on the continuing activities of the FireSmart Committee and suggested the Board be
prepared to entertain a request for further funding for home assessments. MOVED by Mairead,
seconded by Helen that the Board direct the Treasurer to set aside up to $500.00 for an application from
FireSmart to be accompanied by a report about the results of assessments carried out to date.
Discussion ensued. Carried.
MOVED by David, seconded by Michel that the Board support the motion to be put before the AGM
by David that the bylaws of SIRRA be replaced. Discussion ensued. Carried.
MOVED by David, seconded by Michel that the Board support the motion to be put before the AGM
by David that the quorum for directors' meetings be reduced from 5 to 3 directors. Discussion ensued.
Carried.
7. Ron delivered the Treasurer's Report to be presented to the AGM. Discussion ensued. MOTION by
David, seconded by Jeanne that the report be accepted and presented to the AGM. Carried. Thanks to
Ron for his excellent report!
8. Michel indicated he will deliver and oral report to the AGM and provide a written report to the
Secretary for the web site and minutes of the AGM.
9. Michel reported that the contract with Main Roads is not being renewed. Instead another company
(EM?) will take over road maintenance on Saturna. Pat Ropars is retiring after many years of excellent
service. This will be a great loss to Saturna. No replacement has yet been identified and the job is
likely to be posted. Should SIRRA have input to this process?