Minutes of a meeting of the directors of SIRRA Sunday, December 8, 2019 Present: Michel Chiasson, President, Mairead Boland, Vice-President, Ron Hall, Treasurer, David Osborne, Secretary, Helen Wale, Jeanne Crerar, Colin Curwen, directors 'at large'. 1. Michel called the meeting to order at 12:15 and welcomed everyone. A quorum was declared. David Agreed to chair the meeting and to take and circulate these minutes. Our presence on traditional Coast Salish Territory was acknowledged with gratitude. 2. The agenda was approved as circulated, with the addition of an application from Saturna Singers for a grant of $400.00 added under #6 'Other Business'. 3. The minutes of November 16, 2019 were approved with a small amendment requested by Ron and agreed to, to be made by Mairead before posting to the web. David agreed to take responsibility to give notice on the SIRRA list serve to members of meetings of the Board in future. 4. a. Mairead updated the Board that the new brochure is being distributed to a list of new owners and residents on the Island. The Board thanked her, and Jeanne and Helen for a job well done on the brochure. b. After discussion, MOVED by David, seconded by Michel that the provisional Facebook page for SIRRA created by Mairead and Colin be made public, with appropriate protections for privacy and civility. Carried. Mairead and Colin to carry out. c. Ron reported that he is working with Sharon Schermbrucker to effect SIRRA's contribution to a memorial for Bill. A bench plaque is being considered. d. Michel reported on the Islands Trust 2020 initiative. Several Board members met recently with our elected Trustees, Paul and Lee, to discuss their views. This Board will support efforts by Paul and Lee to rationalize operations and the budget as well as increase accountability of the Trust. General agreement to provide links and credible information to members on the web site. Colin to do so. e. Michel gave a positive report about SIRRA's involvement with the Parks Canada Liaison Committee and that the latest meeting was productive. SIRRA will continue to be involved. 5. Ron provided an informal financial summary (attached). 6. a. Ideas for further member surveys, both the traditional 'general' and specific issues based, discussed. Tabled. b. David reported that FireSmart is working on a new grant of up to $25,000.00 to be spent by March 31, 2020. He asked if any other Director would join the Committee? Helen will check her dates for the next meeting December 16th at noon. David will invite SIRRA members on the list serve to join. c. Michel reported on progress, or lack thereof to date about Harris Road repairs. He indicated that Parks Canada was willing to write a letter in support. Michel and Ron to speak to Andre about general road repair concerns with the new company Emron. d. Web site changes tabled. Michel and Colin to follow up on new site. e. Michel reported that he will be meeting with Adam Olsen, our Green Party MLA soon and will emphasize the following priorities on behalf of SIRRA: Improvement to Harris Road, Islands trust budget and accountability, Communications (?). g. An application was received by email in the last day from Saturna Singers for a $400.00 grant. Some Board members had not had an opportunity to read it. Some other directors had questions. Michel to follow up to obtain and circulate a budget. Directors to read the application and discuss by email. Tabled.